Introduction/Purpose

Welcome to the HealthCare Staffing and HCS Travelers Service Network

The Service Network is provided as an employment resource for our healthcare professionals. This section contains the following materials:

The Forms Library is a compendium of various employment forms for HealthCare Staffing and HCS Travelers. For your convenience, you may download and print the forms listed below and return them by fax to 770-991-1557 or mail them to your branch office. All forms are in Abode Acrobat (pdf) format. If you do not currently have Adobe Acrobat, please download the application for free here.

Employment Documents
Job Descriptions – Nursing
Job Descriptions – Allied Health
Skills Checklists – Nursing
Skills Checklists – Allied Health
Medical Documents
Payroll Documents
Workers Compensation Documents

Payroll Information

Pay Period
Paychecks are issued each Monday. Your weekly paycheck is based on the number of hours that you worked during the previous pay period. The pay week begins on Sunday (first shift) and ends Saturday (third shift). Your pay is based on the time sheets that you have turned in for each week that you work or the time cards from your client facility.

Time Sheets/Facility Time Cards
It is very important that we have accurate records of all of the hours that you work. This will ensure that you receive pay for the hours that you have worked. Your staffing coordinator will explain the time sheet to you and show you how to fill it out properly. If you have any questions as you learn this process, please do not hesitate to ask. We want you to receive all of the pay due to you, at the time it is promised. Incomplete or inaccurate time sheets can delay receipt of your earned pay.

If the client facility requires that you clock in and out for your shift, please keep a personal record of the time worked in case there are any questions concerning your time card. Take care to check that the time clock has recorded in and out punches. If there appears to be a time clock recording error, please inform your supervisor at the facility immediately so they can manually correct the missed punch.

You must provide HCS a completed time sheet for your prior week’s work before 12:00 noon each Tuesday. Blank time sheets are available at your local HCS office, on line or can be mailed to you upon request.

Your Paycheck
Payday is every Monday. If you want to pick up your paycheck, it will be ready for you anytime during business hours. You can also arrange to have your paycheck mailed to you on a regular basis, or on special occasions, by contacting the Payroll Department or your staffing coordinator. Direct deposit is available.

Daily Pay Program
In order to provide our healthcare providers with the benefit of pay advances, HCS has an advance pay program called Daily Pay. Daily Pay checks are not payroll checks. An estimated amount will be withheld from your daily pay for payroll taxes. Required deductions such as withholding taxes are calculated and deducted on the Payroll check from the balance left after all Daily Pay advances have been subtracted from the weekly gross wages.

If you have mandatory deductions such as a lien or garnishment or a voluntary deduction such as group insurance, you are not eligible for the Daily Pay advance.

If you wish to take advantage of Daily Pay, you must present a completed, current time sheet to your local office. The time sheet must be authorized by the client facility verifying the hours. The HCS branch representative will verify the hours and make a Daily Pay check out to the employee for the current advance percentage (70 percent).

Payroll Deductions
Deductions from your pay will be shown on your paycheck stub. They are as follows:

• Federal Income Tax
• Social Security (FICA)
• Medicare
• State and local Income Taxes (when applicable)

The following payroll deductions will be made from your pay only if you authorize them:

• Health Insurance Premiums
• Credit Union
• 401K

If you have questions regarding your pay or the deductions that have been made, please contact the Payroll Department.

Mileage
If your assignment provides for mileage between your home and the assignment, you must record these expenses and report them on your time sheet. All mileage will be reimbursed to you at the Agency’s prevailing mileage rate. This payment is included in your paycheck.

In Case of an On the Job Injury
Workers Compensation Procedures

Introduction
In any industry, employees must report any on-the job injuries in a timely manner to ensure prompt medical attention, continued on-going care, and a responsive worker compensation process. As the healthcare environment poses a higher risk for some occupational exposures (i.e., bloodborne pathogens, back injuries), a timely report of injury can prevent future health concerns relative to the injury/exposure.

How can occupational exposures be prevented?
Some of the more common on-the-job injuries among healthcare workers include back injuries, slips/falls, and needle sticks. Many of these risks can be reduced and eliminated with safer techniques, increased education and awareness, as well as improved devices and protective equipment. HCS works with our client facilities to ensure that all employees have information and resources readily available to protect their own safety, as well as that of their patients. While at an assignment, employees should follow the policies and procedures of HCS and the client facility for reporting on-the-job injuries.

What should I do if I am injured while at work?
If you are injured on the job, you should:

• First, seek medical care immediately, if needed. Advise the healthcare provider that the injury was work-related.
• Notify your assignment unit supervisor as soon as possible.
• The supervisor, employee, or other facility personnel should contact HCS at 770-991-2515 to report the injury within 24 hours of the incident. Failure to notify HCS of an injury may result in your claim being disallowed by the Workers Compensation Board.
• The employee, supervisor, and any witnesses to the incident/injury should complete the appropriate forms and fax them to the attention of HCS Workers’ Compensation Liaison at 770-991-1557.

Upon receipt of the documentation an HCS representative will follow up with the employee, supervisor, and witnesses as needed to ensure that the employee is taken care of and that all documentation is complete so that a report can be filed with our workers’ compensation provider.

What should I do if I have a needlestick or other potential exposure to bloodborne pathogens while at work? Follow the procedure as outlined above. Report the exposure to the department (e.g., occupational health, infection control) responsible for managing exposures at your assigned facility and to the HCS workers’ compensation liaison. Prompt reporting is essential because, in some cases, post exposure treatment may be recommended and it should be started as soon as possible. Also, any delay in reporting may affect the eligibility of a claim.

Where can I get copies of the forms needed for reporting an incident/injury? Copies of the Employee Report of Incident/Injury form, Supervisor Report of Incident/Injury form, and Statement of Witness to Incident/Injury form are available by clicking here, by or by fax by contacting the corporate office at 770-991-2515.

How may I get more information?
If you have further questions or need more information, contact the HCS workers’ compensation liaison at 770-991-2515.